BCM - Editing of information about Blood Donation - Warning Message

 

Imagine situation when Center staff at the stage of Donation Prescription mistakenly placed Product Label  assigned to one Donor, to the Chart of another Donor. This and similar mistakes are reason of a serious investigation, needing documentation and evaluation. But, information collected by BCM must be corrected to represent the real situation.

BCM provides 5 tasks you may choose to reach a goal of information correction. Select Manager/Other/Donor Record Editing in the Main Menu and get access to Donation Editing. Push button <Donation Editing> and the next BCM warning appear. Push button <Yes> if you sure of your action.

NOTE: be sure that Donation(s) you want to modify already completed. This means that Donor marked as left the Center.  Also BCM has to be used in ACTIVE mode which means it’s better to use BCM in real environment.

BCM opens a list of possible tasks, as shown at this figure. Select the needed one and press Key ENTER.

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Cross changing of Units Bleed Numbers

You may use this feature if, for example, the Unit ‘ALPHA00004REG’ actually collected from Donor #3, but in BCM database is tied to Donor #4. Additionally, let say that Unit ‘ALPHA00003REG’ marked in BCM as drawn from Donor #3, but actually collected from Donor #4.

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The list Select Donation to Reassign presents all Donor's Donations. Select Donation to be assigned to another Donor and press Key ENTER. Pick the Label Bleed # to be reassigned from the list New Label templates. Next type Bleed # you want to make Labels Cross Changing in the field New Number. Push the button <OK>. BCM checks if both Bleed #s you want to reassign not marked as Sent to Customer. If sent, the task will be canceled and you’ll get an appropriate message. Otherwise, the task accepted and BCM presents warning message, shown in the next figure.

NOTE: at this situation one of selected Unit already sent and marked as delivered to the Customer, but as we remember, ‘ALPHA00003REG’ returned to the Center.

BCM found Bleed # ‘ALPHA00003REG’ belongs to Kleyn Mark J. and asks to check the task again. 

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Push button <Yes> if you want to continue. Next figure shows that task accepted.

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To run the task execution, push button <OK>. BCM will check each Bleed Number used, and asks to pick the Donors Visit Log by needed dates:

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NOTE: see the chapter Work Finishing about Logs which BCM supports and their management.

Select needed file and press Key ENTER. If needed Unit sent out from the Center, BCM asks to pick the Product Shipment file, which must be  corrected, also. Select Drive, Directory and pick the file:

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The task is done and you can check results in the dialog Information.

Reassigning donation to another Donor

You may use this feature if Unit mistakenly identified in BCM by Bleed #, which really used for another Donor.

Select Manager/Other/Donor Record Editing in the Main Menuand open dialog, shown at the very beginning of chapter DONATION EDITING. BCM presents already explained warning message. Push  button <Yes> to continue. Select Reassigning donation to another Donor in the list of Tasks and press ENTER to get to the screen below.

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This example shows the situation, when Unit ‘ALPHA00010REG’ marked as collected from a Donor Spenser John (BCM #8), but it has to be assigned to Donor BCM #4. Select Bleed # from the list of all Donations, drawn from already chosen Donor #8. Press Key ENTER. Type 4 in the field To Donor BCM ID#. Push the button <OK>. BCM checks if BCM #4 registered at the Center and will cancel if Donor not found. Otherwise, a warning message will be shown:

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Check your task again and push button <Yes> to continue. If the only one Unit drawn from Donor #8 to the current moment, you’ll get the next warning:

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If you want Donor #8 to be erased from the Donor List after his Unit ‘ALPHA00010REG’ will be reassigned to Donor #4, push button <Yes>.

NOTE: erased Donor # cannot be used further. In this case the next time you want to register Donor #8 the next message appears:

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Erasing Donation Information

Select Manager/Other/Donor Record Editing in the Main Menuand open dialog, shown at the very beginning of chapter DONATION EDITING. BCM presents already explained warning message. Push button <Yes> to continue. Select Erasing Donation Information in the list of Tasks and press ENTER to get to the screen below. Select the Donation Bleed Number to be erased and push <OK>. You may erase if selected Unit not sent out to the Customer. If so, the task will be canceled:

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The next figure presents BCM warning if it was just one donation from selected Donor:

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BCM asks to confirm the task (see next figure) because marked Bleed Number will get attribute NO PRODUCT (or VOID), and Donor Information erased. Donor #14 cannot be used further.

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To confirm the task execution, push button <Yes>.

NOTE: it is difficult to understand when you may need to use this feature. One possible situation can occur at the very end of working day, if Donor refuses donation at the very last moment and leaves the Center, while another employee completed his donation in advance, to finish job faster.

Reassigning Donation to Void Bleed #

This feature may be helpful if, for example, some Bleed# Label confirmed as ‘lost’ at the time of Donation Prescription, but found by other employee, lately. BCM automatically allows the next Bleed#, possible to use after the ‘lost’. In this case, you may finish Donation (for BCM database) with that Bleed#, which BCM expecting, and then change it to the ‘lost’ Bleed# (Void or NO PRODUCT) actually used.

Select Manager/Other/Donor Record Editing in the Main Menuand open dialog, shown at the very beginning of chapter DONATION EDITING. BCM presents already explained warning message. Push the button <Yes> to continue. Select Reassigning Donation Bleed # to Void (NO PRODUCT) Bleed # in the list of Tasks and press ENTER to get to the next screen:

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Select Donation Bleed #, which has to be to marked Void (NO PRODUCT), and press Key ENTER. Pick the Label template in the list New Label. Type the Bleed#, which is ‘lost’ (NO PRODUCT), in the field New Number. Push the button <OK>. BCM will check if the New Number is already marked as NO PRODUCT and if so, will cancel the task:

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Otherwise, you see BCM warns you to check the task again:

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To confirm the task execution, push button <Yes>.

NOTE: make sure ‘ALPHA00015REG’ in this example, marked as Void. Check result in Information.

UNIT Volume and Donor Fee editing

Select Manager/Other/Donor Record Editing in the Main Menuand open dialog screen, shown at the very beginning of chapter DONATION EDITING. BCM will present already explained warning message. Push button <Yes> to continue. Select Editing of UNIT Volume and Donor Fee in the list of Tasks and press ENTER to get to the next screen:

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Scroll the Donor Donations list and modify needed UNIT Volume or Donor Fee. Push button <OK> when done.

Another method of Unit Volume editing

Select Manager/Product/Lot/Units Editing in the Main Menu. BCM presents the list of LOTs, which product available in the Center. Select the needed one, and press  ENTER.

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Next dialog activated. BCM pops-up the message for each Unit in the list. For example, if Unit collected with BCM support, you may edit its volume, only:

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But any field editable if Unit information entered manually:

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In such case, BCM denies entering of Bleed Number, if the same already exists in the Center storage (even if unbound or belongs to another LOT). Providing of Bleed Date, which is after current date will be canceled, too. Other Unit's information may be modified (compare 2 figures above).

NOTE: if Unit's data provided manually and you trying to modify its Donor #, BCM warns -  ‘It has to be a Prior Donor Number!’. After the very first Donation completed by BCM, every next Donor getting BCM# automatically.