This is the only a dialog where you can edit Unit Description. Type Unit# and press button Enter. The figure above displays a descriptor example of the Unit, collected in the Current Facility. Please, pay attention to the list of Subdivision#, which has 3 numbers, where first 2 numbers is about some root units, and last is about a subunit #7, derived from subdivision of level #1. Scroll the list to get detail information about each Subdivision.
The figure above reflects quite specific situation, described in the chapter Donation Assignment. It was about a donor, who left facility right before donation, but having Bleed# already assigned. As you see at the figure, the background of the field Bleed Date has yellow color, which means the label with Bleed# of TD7777 assigned 16 Dec 2011, but not processed yet. So, if staff did not use any sticker of that label (label was not issued), it might be assigned for some today’s donor.
NOTE: Expiration Date is the main information for BCMA to decide is label issued or not
Protection of Staff Errors
Therefore, if Expiration Date is indefinite (Invalid Date in the field), BCMA “knows” that Bleed# label can be reused. Next figure shows such Unit descriptor editing. As you can see, the only fields Bleed Date and Donor# enabled. Click right button of the mouse to reassign Bleed Date for today. You may change Donor# if necessary, but only to donor registered today. Otherwise, BCMA will deny assignment:
NOTE: such staff may apply assigned in past but still not issued Bleed# labels to today’s donor, only. Product Units, drawn under that Bleed# must be processed same day in the regular way.
Suppose, the label TD7777 assigned for today’s Donor# 16325, but Unit with this Bleed# not collected yet (did not pass Unit Primary Processing procedure). Next figure displays situation when user trying to edit descriptor of that Unit#:
As you see, the only field Donor# available.
The only stage to fill in an Expiration Date of the primary (main) Unit drawn in the current facility is a procedure of Product Primary Processing. However, user may need to edit some information later, especially if given Center has rights for manufacturing of derivatives. In such case, BCMA following the next simple rules to avoid staff errors:
- Modification of Program, Expiration Date and Time allowed to the root unit of chosen subdivision level, only. All subunits of current subdivision level will get its root Program, Expiration Date and Time. For example, user modified an Expiration Date of the root unit in subdivision level 200. If it has some subunits (201,202, etc.), they all will get the same Expiration Date.
- Editing of Program, Expiration Date and Time prohibited if current subdivision level already has subdivision(s). For example, you cannot edit mentioned parameters for units in subdivision 200, if subdivision 300 already exists.
- if staff made mistake and Program or Expiration Date or Time or Donor # of the main root subdivision unit (level 0) has to be changed, it is possible at the same Bleed Date, only. Therefore, staff must correct error at the day of donation, even if sequential subdivision 100 does not exist.
- Staff may edit the Content value, its measurement (Gm or Ml), Intended Recipient # and Storing Place for any unit (root or its subdivision) at whatever time.
- In any case, user cannot edit data in the frame ADDITIONAL DESCRIPTION BY PROGRAM DEFINITION (see Program definition).
At the next figure, you see editing of the root unit of subdivision level #1. Notice, comparing to the dialog of Product Primary Processing, BCMA allows user to choose any Storing place here.
See the next figure to compare the number of fields, enabled for editing of subunit #24 in subdivision #1.
If Unit received from Partner’s facility, we have more possibilities for correction: